Rocky Mountains HIPAA
Our Privacy Policies
This Notice describes how health information about you may be used or disclosed by Planned Parenthood of the Rocky Mountains ("PPRM") and how you can get this information. Please review this Notice carefully.
If you have questions or need further information about this Notice, you should call PPRM's Privacy Officer at 303.398.0802 .
The effective date of this Notice is April 14, 2003.
Our Promise About Your Health Information
Federal law backs up our promise about your health information. The Health Insurance Portability and Accountability Act ("HIPAA") and its Privacy Rule require us to:
- Make sure that health information about you is protected as required by law;
- Post and give you this Notice of our legal duties and privacy practices concerning your health information; and
- Follow the terms of the Notice that are currently in effect.
If you are under 18, you have all the rights listed in this Notice, except that we must make a report to the authorities if you have been the victim of abuse or neglect.
We may be required or may need to release
health information about you in the following circumstances:
1. Treatment We will use health information about you to provide you treatment. For example, a doctor or nurse would need to know if you have diabetes because diabetes can slow healing. We may also give information about you to a doctor treating you at another location.
2. Payment We will use health information about you in billing for the care we provide you. For example, we may need to give information about the services we provided you to the Medicaid office or to an insurance company.
3. Health Care Operations We will use health information about you to assist us in running our health care practice. For example, we may review information about treatments to evaluate our performance in caring for you.
4. Appointment Reminders We may mail you a reminder about your next appointment, unless you tell us not to.
5. Required by Law We will disclose information about you to local, state, or federal officials if required to do so.
6. Preventing Serious Threats to Your Health We may need to use your health information to protect you or others from a serious risk of harm.
7. Military If you are, or were, a member of the armed forces, we may release health information about you as directed by military authorities or the Department of Veterans Affairs.
8. Workers' Compensation We may release your health information as required by workers' compensation or similar programs that provide treatment and benefits to injured workers.
9. Public Health Risks We may be required or may need to release your health information: 1) to prevent or control disease; 2) to report births or deaths; 3) to report reactions or other problems with medicines or medical products; 4) to notify you about drug recalls; 5) to notify you that you may have been exposed to a contagious disease or may be at risk for getting or spreading a disease; or 6) to notify authorities that you have been the victim of abuse, neglect, or domestic violence.
10. Health Oversight We may be required to release your health information to an agency conducting an audit, investigation, inspection, or certification.
11. Lawsuits We may release health information about you in response to a court order, such as a subpoena. Before we do, we would try to let you know about the order so that you may seek court protection from it if you wish to do so.
12. Law Enforcement We may be required to release your health information on the order of a law enforcement officer; to identify a suspect, fugitive, witness or missing person; to report that you have been the victim of a crime; to report an injury or death that we believe may have been caused by criminal conduct; or, in an emergency, to report a crime.
13. Coroners, Health Examiners, and Funeral Directors We may release your health information to these professionals in the course of their duties.
You Have the Following Rights:
1. You have the right to inspect and copy your own health information, including treatment and billing records, but not psychotherapy notes. To inspect or copy your health information, you need to fill out a form we will give you and submit it to either your local health center, or to our Health Information Management Department. We may charge you a fee for copying your records. We may also deny your request in some very limited circumstances. You may then have a right to have our decision reviewed by a licensed health care professional.
2. You may ask us to amend your health information by filling out a form we will give you and submitting it to either your local health center, or to our Health Information Management Department. In limited circumstances, we may deny your request.
3. You may request a list of any times we have disclosed your health information to others that were not for the purpose of treatment, payment or healthcare operations. You may request this list by filling out a form we will give you and submitting it to our Health Information Management Department. Your request cannot include information from before April 14, 2003. We will give you one list each twelve months for free if you request it. We may charge you a fee for additional lists. If you make a request, we will mail you a list within 60 days, although we will try to get it to you within 30 days.
4. You may request that we not disclose your health information to someone involved in your care or in paying for your care. We will give you a form to fill out and submit to either your local health center, or to our Health Information Management Department. Although we will try to comply with your request, we are not required to do so. We will also release your health information to anyone who needs to take care of you in an emergency.
5. You can let us know if you want us to contact you at a particular place or phone number. We will comply with your request if we can.
6. You can file a written complaint with our Privacy Officer if you feel we have violated the rights explained in this Notice. You may also file a complaint with the Secretary of the United States Department of Health and Human Services. We will not punish you or treat you differently if you file a complaint.
We will not release your health information in a way not listed in this Notice without your permission. If you give us your permission to release your health information, you can withdraw your permission, in writing, at any time. We cannot, however, take back any information that we released before you withdrew your permission.