Planned Parenthood

Western Pennsylvania


POSITION TITLE: Development and Marketing Assistant

SUMMARY:   Provide support for the development department and manage marketing activities of the organization

REPORT TO:  VP for Development



Duties and Responsibilities


  • Maintain and update website for PPWP
  • Develop content and maintain Facebook, e-newsletter and Twitter account
    • Post content regularly on Facebook and Twitter
    • Develop content and distribute e- newsletter monthly (internal & external e-newsletters)
  • Review and oversee gift processing and gift acknowledgement
    • Use Donor Perfect to manage donor files, process gifts and create mailing lists
  • Develop and maintain an annual marketing plan with a $40,000 budget
  • Maintain gifts and acknowledgements for United Way donors
    • Coordinate and maintain SECA and CFC accounts
    • Maintain employee & online giving programs
  • Assist with all donor correspondence
  • Design brochures, newsletters, invitations and other outreach materials for donors and patients.
    • Proficient with InDesign and Illustrator
    • Access Brand Shack and Trademark and branding materials
  • Digital Content Management
    • Maintain website using content management systems (Concrete 5 & PPFA’s DAD)
    • Knowledge of basic HTML and CSS a plus but not required
    • Social media
    • Digital signage in waiting rooms
  • Design ads/ secure and maintain ad contracts
  • Event planning


Performance Criteria


  • Timely and accurate completion of required duties.
  • Ability to assess job duties to be completed and prioritize.
  • Maintain strict confidentiality of administrative and development information
  • Ability to interact with other departments to accomplish tasks
  • Positive representation of PPWP to the community, donors and supporters
  • Effective working relationships with other staff, Board members and volunteers.


Essential Functions/Qualifications


  • Manual dexterity and visual ability for data entry.
  • College degree and at least two years relevant work experience.
  • Excellent written and verbal communication.
  • Ability to learn new software.  
  • Good computer and design skills.
  • Strong problem-solving skills.
  • Ability to use and communicate effectively with  variety of telecommunications
  • Flexible schedule- available for occasional weekend and evening meetings and events. 


If Interested

Please send cover letter and resume to Jody Figas at with the following subject line: Development & Marketing Assistant Application.





TITLE: Health Care Assistant – Counseling

LOCATION: Planned Parenthood of Western Pennsylvania—Downtown Pittsburgh

HOURS: As needed



Pre-procedure Counseling

  • Conduct all elements of the pre-procedure interview and refers for other services as appropriate
  • Notify an administrator of unusual problems or circumstances concerning patient that might threaten to interfere with patient care.


Procedure Room Counseling/ Flow Facilitator Responsibilities

  • Prepare procedure room; includes obtaining all equipment needed.  Clean up afterwards.
  • Utilize relaxation techniques to reduce patient’s anxiety and pain management.
  • Assist during procedure including reporting occurrences of pertinent physical or emotional changes in patient’s condition to the physician.
  • Organize and coordinate activities of staff and physicians in clinic flow


Phone Room Responsibilities

  • Answer phone promptly and schedule appointments.
  • Compile client lists for clinic appointments and doctor’s call sheets as needed.
  • Perform other duties as assigned.



  • High-school diploma or GED.
  • Must have two years educational and/or work experience after high school.
  • Act 33, 34 and 73 clearances



  • Excellent customer service skills.
  • Excellent written and verbal communication skills.
  • Works collaboratively to promote and maintain PPWP’s productivity standards, customer service and revenue cycle goals.
  • The capability to learn a large amount of technical information quickly and adapt to changes.
  • Excellent assessment skills including using objectivity to assist client in decision-making.
  • Manual dexterity to handle medical equipment.
  • Ability to stand for extended periods of time to assist in procedure rooms and complete medical clinic duties.



  • Fast-paced medical setting.
  • Exposure to blood-borne pathogens.
  • Could be required to work extended day.

Planned Parenthood of Western PA is an equal opportunity employer.  Interested candidates should send a resume & cover letter to Sara Roberts.

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